Law Enforcement Excel Spreadsheets

Law enforcement investigators, prosecutors, and forensic examiners often work with large data sets that can be difficult to sort, organize and normalize. Microsoft Excel is a powerful tool that can help investigators quickly process and interpret these data sets.

The High-Tech Crime Training Services Program offers a free course that helps investigators, prosecutors, and forensic examiners use this powerful tool more effectively. This course includes a series of lessons and videos based on law enforcement data.

Training Log

A training log is a great way to record the information you need to track your progress. This will help you to plan and compare your progress against other sessions.

Whether a simple form or a detailed one, a good training log will give you a place to write down your session aim, workout plan, and weights achieved for each session, it will also help increase your motivation as you work toward goals.

Another vital training log feature is the ability to create a strategy for the upcoming week or month. This will make it easier to stick to your plan, even when unsure of what to do.

The training log has hyperlinks in blue writing that will bring you to different areas of the record. This example was created with a pretend agency, so you need to change some information to fit your department.

Field Notes

Field notes are made at the scene of an incident or contemporaneously after an incident. They help officers remember details about the crime they have just committed or a suspect they have questioned.

They also create records that can be referred to when new information about old suspects or further evidence becomes available in a current investigation.

However, even with good field notes, mistakes can happen. When officers make a mistake in their notebooks, they must be transparent about it.

If they correct the mistake after the incident, they should note the date and time of the error, cross-reference the original page number containing the error, and state why the correction was made after the fact.

In addition, an officer should mark additional notes as “L.E.” – Late Entry, to indicate that they were added at a time other than the original entry. This can allow the officer to explain why their notes are not chronological and may help defend their actions in court.

Incident Reports

The Incident Report is a law enforcement excel spreadsheet that documents all the essential facts about an incident. These include the name, location, and time of the incident, any accidents, and the details about the injuries or damage sustained.

The purpose of an incident report is to document the event and learn from it. This helps the organization prevent similar incidents in the future.

It also allows management teams to identify company processes, methods, and structure gaps. This knowledge will enable them to make better decisions about how to improve their operations and policies in the future.

The most important aspect of an incident report is accuracy and timeliness. This means it should contain all the information about an accident or injury in a chronological sequence. It should also provide first-hand information from witnesses, if any.

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Schedules

Excel spreadsheets can be a valuable tool to help organize the different pieces of data in your department. They are easy to use and come in many formats, so you can find one that suits your needs.

Plant Schedule software offers free workbook templates for departments to create new shift bids or schedule vacations and overtime hours. These templates are designed to assist with a common problem for police agencies: managing 24/7 schedules, minimum staffing requirements, and tracking overtime hours.

The UCR tally sheets are created for use by law enforcement agencies who do not have records management systems that generate the summary Uniform Crime Reports (UCR) monthly reports required by DCJS. The worksheets are available in Microsoft Excel (r) format so that the information can be saved to an agency computer or emailed to DCJS as an attachment.